Freedom of information response
Maintenance Systems
Specifically, I would like to request the following information:
- The name(s) of the software used for maintenance management systems (Typically known as CMMS, EAM, Asset Management, Facilities Management) within the council.
- The number of users licensed to use the maintenance management system software.
- The annual cost associated with the maintenance management system software.
- The individual or department responsible for managing and overseeing the maintenance management system software.
- The expiration date of the current contract(s) for the maintenance management system software.
Additionally, I would also like to request information regarding the following:
- The software used to manage the allocation of equipment within the council, for example lawn mowers, road sweepers, waste collection vehicles.
- Additionally, to this, how are the above jobs allocated.
- The software used for maintaining buildings, homes, playgrounds, green spaces & grounds etc. within the local council.
- The software used for registering accidents or damages within all equipment or assets owned or leased within the facility.
- How failures of equipment, machinery, vehicles, damages to property and supplies are logged within the facility.
- Name of software used to ensure equipment, machinery and any other items are fit for use for example periodic testing and calibration, for example fire extinguishers.
- With property, how are they maintained, how is the data logged for example testing, alarm checks, inspections of homes and which software is used to support this if any?.
- The name(s) of the software used for maintenance management systems (Typically known as CMMS, EAM, Asset Management, Facilities Management) within the council.
Concerto
- The number of users licensed to use the maintenance management system software.
10 licensed users
- The annual cost associated with the maintenance management system software.
£46,000
- The individual or department responsible for managing and overseeing the maintenance management system software.
Property & FM
- The expiration date of the current contract(s) for the maintenance management system software.
May 2025
- The software used to manage the allocation of equipment within the council, for example lawn mowers, road sweepers, waste collection vehicles.
Fleetmaster
- Additionally, to this, how are the above jobs allocated.
BARTEC AND UNIFORM
- The software used for maintaining buildings, homes, playgrounds, green spaces & grounds etc. within the local council.
BARTEC AND UNIFORM
- The software used for registering accidents or damages within all equipment or assets owned or leased within the facility.
Fleetmaster
- How failures of equipment, machinery, vehicles, damages to property and supplies are logged within the facility.
MANUALLY
- Name of software used to ensure equipment, machinery and any other items are fit for use for example periodic testing and calibration, for example fire extinguishers.
Gemco , their own website who carry out our calibrations
- With property, how are they maintained, how is the data logged for example testing, alarm checks, inspections of homes and which software is used to support this if any?. you may wish to allocate this to someone in your team.
In regards to housing, whilst the department in the Council utilise the Northgate asset management system, this records asset condition, stock decency and main capital investment programmes. The department do not utilise the repairs or planned maintenance modules in this system, therefore, the aspects of testing and checks undertaken through PPM (Preventative and Planned Maintenance) activities are not recorded in any ICT system. This response is specific to the housing department in the Council.